COMMISSIONER OF REVENUE vs. BAYBANK MIDDLESEX & others. [Note 1]

LIACOS, C.J. In this case, the Appellate Tax Board (board) consolidated 102 appeals and granted to a number of Massachusetts and national banks (banks) abatements totalling $2,688,188.66 from assessments of the bank excise tax, G. L. c. 63, Sections 1 et seq. (1994 ed.), for tax years 1984 through

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1990. The Commissioner of Revenue (commissioner) appealed. We granted the banks' application for direct appellate review. We affirm the decision of the board.

The material facts are not in dispute and are these. The General Court's definition of "net income" in the bank excise tax reads in relevant part:

"`Net income', the gross income from all sources, without exclusion,

for the taxable year, less the deductions, but not credits, allowable

under the provisions of the Federal Internal Revenue Code, as amended

and in effect for the taxable year." Compare St. 1933, c. 327, Section 1. The excise tax was levied at 12.54% based on such net income. G. L. c. 63, Section 2 (1994 ed.). That definition remained for these purposes unchanged until the excise tax on financial institutions was subsumed into a new corporate taxation scheme in 1995. St. 1995, c. 81 (codified at G. L. c. 63, Sections 1 et seq. [Supp. Nov. 1995]).

The current dispute involves the bank excise tax treatment of premiums paid for bonds that are exempt from Federal income tax. [Note 2] To paraphrase the issue, as stated by the board, the question is: Under State tax laws, does the basis of tax-exempt bonds include such premiums as may have been paid to purchase those bonds or does the Federal law excluding premiums paid for tax-exempt bonds from the calculation of basis control? See G. L. c. 63, Section 1; Internal Revenue Code, 26 U.S.C. (I.R.C.) Sections 171, 1016 (1994). In short, this case involves the proper choice of a basis for tax-exempt bonds bought at a premium.

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The Internal Revenue Code (code) makes the "loss" of such premium nondeductible at the time of redemption, in order to avoid a double tax benefit to an investor who has already received tax-exempt interest. Otherwise the investor could, having already received all of the interest tax free, claim a deduction for the capital loss when the bond is redeemed at face value. [Note 3]

This nondeductibility (and accompanying adjustment to basis) for tax-exempt bond premiums became Federal law in 1942. The banks, however, continued to compute their net income for purposes of the Massachusetts bank excise tax without this adjustment, using original cost basis to yield a loss on redemption. The current dispute came about in 1987 when the commissioner sent to the banks notices of assessment, G. L. c. 62C, Section 31 (1994 ed.), for tax deficiencies and interest on unpaid amounts. The commissioner asserted that the tax-exempt bond premiums could not be subtracted in the net income calculation because such losses were not deductible under the code.

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At the hearing before the board, the banks offered and the board admitted, over objection, an "Instruction Sheet" for bank excise tax returns, issued in 1945. [Note 4] That document states: "In determining the gain or loss on sale or maturity of [tax-exempt] bonds, the basis for determining such gain or loss will be without deduction for amortizable [bond] premium." The Instruction Sheet accords with the banks' method of filing returns. Other evidence of record supports the board's finding that the commissioner and all other interested parties followed the 1945 Instruction Sheet from 1945 until the issuance of the notices of assessment in 1987. There is nothing in the record to indicate that the commissioner issued any additional instructions with respect to bank excise tax returns after 1945. Nor does it appear that this ruling is inconsistent with G. L. c. 63, Section 1.

The board granted abatements to the banks, justifying its decision on two grounds. First, it offered a number of alternative reasons why it believed that the banks should be allowed to include the bond premium within the net income calculation, either in the figuring of gross income or as a deduction. Second, the board stated that the commissioner had to abide by his own internal procedures, including instructions for tax forms.

We believe that the second ground for the board's decision is enough to dispose of this case. Although courts give the force of law only to formal agency regulations, administrative agencies must abide by their own internally promulgated policies. See Broadway Nat'l Bank v. Commissioner of Corps. & Taxation, 321 Mass. 25, 30 (1947) (interpreting bank excise tax provision in light of commissioner's prior position, not a recently adopted contrary one). This is true regardless whether the policy exists pursuant to a formal rule, Royce v. Commissioner of Correction, 390 Mass. 425, 427

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(1983), or an informal guideline, Macioci v. Commissioner of Revenue, 386 Mass. 752, 763 (1982) (guidelines to local assessors for developing new real property classification schemes). See Assessors of Holyoke v. State Tax Comm'n, 355 Mass. 223, 243-244 (1969) (ruling with respect to proper tax classification of a particular business entity).

With respect to taxation, the commissioner to one extent or another is bound by a variety of informal policymaking devices: technical information releases, 830 Code Mass. Regs. Section 62C.3.1 (7) (f) (1993), directives, 830 Code Mass. Regs. Section 62C.3.1 (6) (f) (1993), and letter rulings, 830 Code Mass. Regs. Section 62C.3.1 (8) (1993), among others. Instructions that explain and guide the taxpaying public through the revenue laws are no different. 830 Code Mass. Regs. Section 62C.3.1 (9) (1993). Cf. First Fed. Sav. & Loan Ass'n v. State Tax Comm'n, 372 Mass. 478, 485 (1977) (tax return instructions express commissioner's view), aff'd, 437 U.S. 255 (1978). But see Commissioner of Revenue v. Marr Scaffolding Co., 414 Mass. 489, 493 (1993) (mere letter, not rising to level of letter ruling, not binding).

A valid instruction sheet existed in this case. The banks followed those directions for over forty years, and no significant change to the bank excise tax statute or tax form occurred in that time. The commissioner should be required to abide by those instructions.

The commissioner refers us to our cases holding that taxpayers have no right to claim an estoppel and allowing the commissioner to correct "mistakes of law" and assesses taxes based on a new interpretation of the revenue statutes and regulations. Marr Scaffolding Co., supra. John S. Lane & Son v. Commissioner of Revenue, 396 Mass. 137 (1985). Those cases are readily distinguishable from the situation here. In John S. Lane & Son v. Commissioner of Revenue, supra, the taxpayer had at one time been classified as a manufacturing corporation, subject to one particular tax regime. Id. at 137-138. The commissioner later discovered that the taxpayer had ceased being a manufacturing corporation, and should instead be subject to the tax regime for business corporations.

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Id. at 138. We upheld the commissioner's change of legal position with respect to that one taxpayer. Id. at 140. Commissioner of Revenue v. Marr Scaffolding Co., supra, did not involve any sort of broad policy statement. In that case, the taxpayer received a copy of a letter -- not a ruling -- from the Department of Revenue (department). Id. at 491. The letter allegedly binding the agency simply did not state policy in any official way. To say that a taxpayer may not invoke "estoppel" against the commissioner is not the same as holding the commissioner to official statements whose promulgation is authorized by specific statutes and regulations. Id. at 492 (had letter in fact been a letter ruling, "estoppel" would not be needed; agency would be bound because regulations do not allow retroactive revocation).

Here, the commissioner promulgated a policy statement via the 1945 Instruction Sheet. It was far more than a mere letter on agency stationery; forms are specifically authorized by the General Laws, G. L. c. 62C, Sections 3, 5, 12 (1994 ed.), and regulations provide for instructions, 830 Code Mass. Regs. Section 62C.3.1 (9). The attempt to change policy in 1987 arose not from the discovery of changed circumstances of a single taxpayer or of a change in statutory law. The commissioner simply attempted to change course and assess a large number of banks back taxes and interest without prior warning.

This is not to say that once a policy exists pursuant to regulation, guideline, instruction sheet, or other informal agency action of general application, that the commissioner may never change it. The commissioner might change policy to cope with changes in Federal tax laws that affect Massachusetts tax filings, see, e.g., Tech. Info. Rel. 87-15, 3 Official MassTax Guide at 412-413 (West 1995) (accounting changes resulting from Tax Reform Act of 1986), or to address changed circumstances in the business world, see, e.g., G. L. c. 62C, Section 78 (1994 ed.) (filing of returns by electronic means, rather than on forms); 830 Code Mass. Regs. Section 62C.78.1 (1995). The commissioner's expertise in tax matters might even bring the commissioner to the conclusion

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that a prior interpretation of a statute or regulation was wrong and should be changed. An instruction for filing returns may be incorrect. See 830 Code Mass. Regs. Section 62C.3.1 (9) (c) (2). Procedures exist to make such changes. G. L. c. 62C, Section 3 (1994 ed.) (authority to make regulations and rulings); G. L. c. 30A (prescribing procedures for formal rulemaking). [Note 5]

In reversing the department's position on the deductibility of tax-exempt bond premiums, the commissioner changed policy without any public statement and simply issued notices of assessment. Those notices included demands for interest due because of alleged deficiencies in past tax years, with the claim of deficiency based only on the new previously unannounced policy.

We have recognized that a change in tax policy without prior notice to the public raises the "spectre of different assessment values." Macioci, supra at 763. It can shake public confidence, id., because collection of back taxes based on new policy allows for selective assessment that is unfair to taxpayers. Polaroid Corp. v. Commissioner of Revenue, 393 Mass. 490, 496 (1984). The commissioner has recognized this in stating that the department issues various informal public written statements because "[c]learly articulated and widely communicated rules, standards and instructions are an important tool in achieving voluntary compliance with Massachusetts tax laws. They provide a public framework

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for honest, fair and firm tax administration." 830 Code Mass. Regs. Section 62C.3.1 (1) (1994). The commissioner has ample tools with which to exercise his quasi legislative powers without resort to the notice of assessment sent without warning. We cannot sanction the retroactive application of a change in policy when the department itself made a clear policy statement to the contrary. For these reasons we affirm the decision of the Appellate Tax Board granting the abatements.

So ordered.